How – When – What
wedding planning montage with a laptop, wedding rings and a wedding checklist

Ready to order wedding invitations? After you’ve booked your special date and the perfect venue, save the date cards and invitations will be one of the next things to tick off that wedding planning list.

There are lots of things to consider. What stationery do you need, when to order wedding invitations and how many of everything do you need. I’ve written this guide to help you through, if you have any questions along the way please don’t hesitate to get in touch.


How to order wedding invitations & stationery

I don’t just design and make the perfect invites for your big day. I’m here to help and guide you through the whole ordering wedding stationery process. From deciding whether or not you need save the date cards, to choosing which style of invitation will suit you best and advising on which pieces of stationery you will need for your wedding ceremony and reception.

garden office studio of By Jo wedding stationery Cardiff

Visit me in my Cardiff studio

The best (and most fun) way to order wedding invitations and stationery with me is to visit my studio in Taffs Well, just outside Cardiff. I’ll go through everything step by step and give you all the advice you need. You’ll be able to look at lots of samples and see exactly where your stationery will be printed and put together.

Not lucky enough to live in South Wales or unable to visit me? We can always chat over the phone, email or video call. Take a look at my blog here to see how my telephone or Zoom consultations work.

a meeting to order wedding invitations, samples, a tablet and swatches

Bring your inspiration

I’ll put the kettle on and you come along with your swatches, ideas, pictures and Pinterest boards. We’ll get designing and we can match card, paper, ribbons and crystals so everything is perfectly coordinated.

I have loads of different materials and embellishments in stock at the studio, and colour charts for those that I don’t. If you want to, you can take away snippets of the materials you choose for your stationery to help with matching other parts of your decor.

a quote form for wedding stationery

Get a quote

When we’ve decided on a design, I’ll give you a full quote along with a personalised timeline of when to confirm details and when each part of your order i.e. save the date, invitations, ceremony and reception stationery will be ready.

To get a quote, you’ll need to work out what stationery items you need and approximately how many of each. I’ve written a guide on how to work all that out, or have a look at the quick reference table further down this page.

Don’t worry too much about knowing exactly what you want or how many of each, there is a certain amount of flexibility built into all of my quotes.

a bride to be paying for her wedding stationery with mobile phone & laptop

Deposits & payments

When I give you your quote I’ll also go through what deposits and payments are needed. Essentially though, for anything you want me to start work on straight away I’ll need payment in full with your order. For anything you want to hold a production slot for (to be made at a later date) I’ll need a £50 deposit, with the balance payable on when you confirm final numbers & approve proofs.

If you want to, and your wedding is more than a year away, I can work out a monthly direct debit payment plan with you. If you’d like more details about this just ask.

I prefer to take payments by bank transfer. I can also accept credit and debit cards in the studio, as well as PayPal.

Wedding invitation proof approval

Proof approval

Once your order is booked in I will need you to confirm all your printing details. We can do this together in the studio when you visit if you’re ready, or by email at a later date. I will send you links to download all my wording guides and checklists. From the details you supply I will send you print proofs by email. You will need to check and approve these these proofs before I print anything.

finished wedding stationery boxed and ready for collection from the studio

Collection or delivery

When each part of your stationery is finished I will be in touch to arrange a time for you to collect it from my studio. If you’re not able to collect I can arrange delivery (either by post, courier or locally in person) with you, there will be a charge for this.

READY TO FIND OUT MORE OR BOOK AN APPOINTMENT TO VISIT ME IN THE STUDIO?

When to order wedding invitations & stationery

When I give you a quote I will include a personalised timeline for ordering any other stationery with me. You can book productions slots for everything when you order your save the dates, or you can do it in batches as you go along, it’s entirely up to you.

This is a typical timeline for ordering wedding stationery, every wedding is different though, so please – if you need anything sooner or later than I have suggested just say.

Pin this timeline to your wedding planning board on Pinterest, so you don’t forget when to order wedding invitations!

ordering wedding stationery timeline graphic

When you book production slots in advance with me, I will be in touch at every step of the way to remind you what details I need next and when.

Save the date cards

Usually 18 months to 2 years months before the big day, but ideally no later than a year in advance. As soon as you have booked the date and venue you are good to go.

Wedding & evening invitations

Usually 6 to 8 months before your wedding. Go earlier if you don’t do save the dates, later if you do. You can book in production slots with me up to 18 months before.

You don’t have to send out your wedding and evening invitations at the same time. Evening ones can go a little later if you want to.

Ceremony & reception wedding stationery

Order the stationery for your wedding ceremony and reception at least 8 to 12 weeks before the big day. Or, you can book in production slots up to 18 months before.

This includes things like your order of service, order of the day, wedding signs, table plan, menus & place cards. Also think about little finishing touches, such as confetti bags or cones, personalised sweetie bags, a guest book and post box.

Thank you cards

Don’t forget the all important thank you cards. To make sure you have them in good time, order them with your other stationery and collect them with everything else the week before your wedding.

Got questions or want to book an appointment to find out more?


Wedding Stationery Checklist

What do you ned?

Confused about all the stationery you should have for your big day?  Use my wedding stationery checklist to help you figure out exactly what you need, the essentials versus the nice to haves, and how many of each you will need to order.

For before the day

Save the date cards
Not essential, but useful if you are marrying at busy times
Order one per couple or household

Wedding Invitations
Essential
Order one per couple or household

Evening Invitations
Essential, if you are having extra guests for an evening reception
Order one per couple or household (all day guests won’t need them)

Details/Info cards
Not essential
Order one per invitation (included with my pocketfold & concertina invitations)

RSVP cards
Not essential, but can help to get a prompt response from guests
Order one per invitation (included with my pocketfold & concertina invitations)

For the ceremony

Welcome sign
Not essential, but a lovely personal touch
Order one to display at the venue

Order of Service
Required for a church wedding
Order at least one per couple or household

Order of The Day
Not essential, but useful to show guests timings of the day
Order one per couple or household or display one on a large board

Reserved seating cards
Not essential, but useful if you want to keep the best seats for your VIP guests
Order as many as you need

Confetti cones/bags
Not essential, but bags could double up as your order of the day
Order at least one per couple or household

For the reception

Place cards or tags
Essential if you want your guests to sit in a specific seat at the table
Order one per guest at the reception

Favour boxes/tags
Not essential, very much personal choice
Order one per guest at the reception

Menu
Not essential unless your guests have a choice of meal
Order two to three large menus per table or one for personalised menu for each guest

Table names or numbers
Essential if you are naming your tables
Order one per reception table

Table plan
Essential if you want your guests to sit at a particular table at the reception
Order one, display at the entrance to your reception room

And afterwards . . .

Thank you cards
Essential
Order one for each household who attended and/or sent a gift, plus some extras

Get your free printable wedding stationery checklist and timeline here


What about wording for your wedding invitations?

I’ve written loads of blog posts about wording your invitations and other stationery. Go have a read, and if you have any questions please don’t hesitate to get in touch.