Ordering your handmade wedding invitations and stationery in South Wales should be an enjoyable and creative experience. After you’ve booked your special date and perfect venue, save the date cards and invitations will be one of the next things to tick off that list.
There are lots of things to consider i.e. what stationery you need, when should you order it and how many of everything do you need. I’ve written this guide to help you through, if you have any questions along the way please don’t hesitate to get in touch.
How to order your wedding stationery
I don’t just design and make the perfect stationery for your big day. I’m here to help and guide you through the whole process. From deciding whether or not you need save the date cards, to choosing which style of invitation will suit you best and advising on which pieces of stationery you will need for your wedding ceremony and reception.
Visit me in my Cardiff studio
The best (and most fun) way to order your handmade wedding invitations and stationery with me is to visit my studio in Taffs Well, just outside Cardiff. I’ll go through everything step by step and give you all the advice you need. You’ll be able to look at lots of samples and see exactly where your stationery will be printed and put together.
Not lucky enough to live in South Wales or unable to visit me? We can always chat over the phone, email or video call. Take a look at my blog here to see how my telephone or Zoom consultations work.
Bring your inspiration
I’ll put the kettle on and you come along with your swatches, ideas, pictures and Pinterest boards. We’ll get designing and we can match card, paper, ribbons and crystals so everything is perfectly coordinated.
I have loads of different materials and embellishments in stock at the studio, and colour charts for those that I don’t. If you want to, you can take away snippets of the materials you choose for your stationery to help with matching other parts of your decor.
Get a quote
When we’ve decided on a design, I’ll give you a full quote along with a personalised timeline of when to confirm details and when each part of your order i.e. save the date, invitations, ceremony and reception stationery will be ready.
To get a quote, you’ll need to work out what stationery items you need and approximately how many of each. I’ve written a guide on how to work all that out, or have a look at the quick reference table further down this page.
Don’t worry too much about knowing exactly what you want or how many of each, there is a certain amount of flexibility built into all of my quotes.
Deposits & payments
When I give you your quote I’ll also go through what deposits and payments are needed. Essentially though, for anything you want me to start work on straight away I’ll need payment in full with your order. For anything you want to hold a production slot for (to be made at a later date) I’ll need a 50% deposit, with the balance payable on completion.
If you want to, and your wedding is more than a year away, I can work out a monthly direct debit payment plan with you. If you’d like more details about this just ask.
I prefer to take payments by bank transfer. I can also accept credit and debit cards in the studio, as well as PayPal.
Once your order is booked in I will need you to confirm all your printing details. We can do this together in the studio when you visit if you’re ready, or by email at a later date. I will send you links to download all my wording guides and checklists. From the details you supply I will send you print proofs by email. You will need to check and approve these these proofs before I print anything.
Collection or delivery
When each part of your stationery is finished I will be in touch to arrange a time for you to collect it from my studio. If you’re not able to collect I can arrange delivery (either by post, courier or locally in person) with you, there will be a charge for this.
When to order your handmade invitations & wedding stationery
When I give you a quote I will include a personalised timeline for ordering any other stationery with me. You can book productions slots for everything when you order your save the dates, or you can do it in batches as you go along, it’s entirely up to you.
This is a typical timeline for ordering your wedding stationery, every wedding is different though, so please – if you need anything sooner or later than I have suggested just say.
When you book production slots in advance with me, I will be in touch every step of the way to remind you what details I need next and when.
Save the date cards
Usually 18 months to 2 years months before the big day, but ideally no later than a year in advance. As soon as you have booked the date and venue you are good to go.
Wedding & evening invitations
Usually 6 to 8 months before your wedding. Go earlier if you don’t do save the dates, later if you do. You can book in production slots with me up to 18 months before.
You don’t have to send out your wedding and evening invitations at the same time. Evening ones can go a little later if you want to.
Ceremony & reception wedding stationery
Order the stationery for your wedding ceremony and reception at least 8 to 12 weeks before the big day. Or, you can book in production slots up to 18 months before.
This includes things like your order of service, order of the day, wedding signs, table plan, menus & place cards. Also think about little finishing touches, such as confetti bags or cones, personalised sweetie bags, a guest book and post box.
Thank you cards
Don’t forget the all important thank you cards. To make sure you have them in good time, order them with your other stationery and collect them with everything else the week before your wedding.
What stationery do you need for your wedding?
Confused about all the stationery you should have for your big day? Use my wedding stationery checklist to help you figure out exactly what you need, the essentials versus the nice to haves, and how many of each you will need to order.
If you’re viewing this table on your phone – it works better if you turn the screen to landscape 🙂
|Stationery Item||Do I need it?||How many should I order?|
|Save the date cards||Not essential, but can be useful||One per couple or household you intend to invite to the wedding|
|Wedding invitations||Yes||One per household invited to the wedding|
|Evening invitations||Yes – if you have extra guests coming to the evening reception||One per household invited to the evening reception only|
|RSVP card||Not essential, but can help to get a prompt response from guests|
(included with pocketfold & cheque book invitaions)
|One per invitation|
|Guest information card||Not essential (included with pocketfold & cheque book invitations)||One per invitation|
|Order of Service||Yes, if you are having a church wedding||At least one per household at the service|
|Order of the Day||Not essential, use in place of an order of service for a civil ceremony||At least one per household at the ceremony|
Or one on a display board
|Place cards or tags||Yes, if you want your guests to sit in a specific seat at the table||One per guest attending the reception|
|Wedding favours||Optional, very much a personal choice||One per guest attending the reception|
|Menu||Not essential unless you are offering your guests a choice of meal|
Individual menus are useful if your guests have chosen their meal in advance
|Folded menus – two to three per table|
Personalised menus – one for each guest
|Table Name or Number card||Not essential if you are numbering your tables|
Yes if you are naming your tables
|One per table at the reception|
|Table Plan||Yes if you want your guests to sit at a particular table at the reception||One, display at the entrance to the reception room|
|Thank You Cards||Yes||One for each household who attended and/or sent a gift,|
plus some extras
Want to find out how to word your wedding invitations?
I’ve written loads of blog posts about wording your invitations and other stationery. Go have a read, and if you have any questions please don’t hesitate to get in touch.
- Wedding invitation wording – 7 key details for your wedding invites
- Wedding Invitation Wording – 9 details to include on your wedding information card
- Gifts: Is it OK to ask for money or gifts in your wedding invitations?
- What stamps will I need for my wedding invitations?
- Wedding Invitation Wording – 12 things to know about RSVP cards
- Wedding invitation wording – ideas for all weddings