wedding stationery ribbon and quote detail

Ordering your handmade wedding invitations and stationery in South Wales should be an enjoyable and creative experience. After you’ve booked your special date and perfect venue, save the date cards and invitations will be one of the next things to tick off that list.

There are lots of things to consider i.e. what stationery you need, when should you order it and how many of everything do you need. I’ve written this guide to help you through, if you have any questions along the way please don’t hesitate to get in touch.

How to order your wedding stationery

I don’t just design and make the perfect stationery for your big day. I’m here to help and guide you through the whole process. From deciding whether or not you need save the date cards, to choosing which style of invitation will suit you best and advising on which pieces of stationery you will need for your wedding ceremony and reception.

Log cabin studio in Taffs Well, Cardiff where we design wedding stationery

Visit me in my Cardiff studio

The best (and most fun) way to order your handmade wedding invitations and stationery with me is to visit my studio in Taffs Well, just outside Cardiff. I’ll go through everything step by step and give you all the advice you need. You’ll be able to look at lots of samples and see exactly where your stationery will be printed and put together.

Not lucky enough to live in South Wales or unable to visit me? We can always chat over the phone, email or video call. Take a look at my blog here to see how my telephone or Zoom consultations work.

Wedding stationery design meeting, inspiration

Bring your inspiration

I’ll put the kettle on and you come along with your swatches, ideas, pictures and Pinterest boards. We’ll get designing and we can match card, paper, ribbons and crystals so everything is perfectly coordinated.

I have loads of different materials and embellishments in stock at the studio, and colour charts for those that I don’t. If you want to, you can take away snippets of the materials you choose for your stationery to help with matching other parts of your decor.

Quoting for handmade wedding stationery

Get a quote

When we’ve decided on a design, I’ll give you a full quote along with a personalised timeline of when to confirm details and when each part of your order i.e. save the date, invitations, ceremony and reception stationery will be ready.

To get a quote, you’ll need to work out what stationery items you need and approximately how many of each. I’ve written a guide on how to work all that out, or have a look at the quick reference table further down this page.

Don’t worry too much about knowing exactly what you want or how many of each, there is a certain amount of flexibility built into all of my quotes.

Girl using mobile and laptop and credit card to make online payments

Deposits & payments

When I give you your quote I’ll also go through what deposits and payments are needed. Essentially though, for anything you want me to start work on straight away I’ll need payment in full with your order. For anything you want to hold a production slot for (to be made at a later date) I’ll need a 50% deposit, with the balance payable on completion.

If you want to, and your wedding is more than a year away, I can work out a monthly direct debit payment plan with you. If you’d like more details about this just ask.

I prefer to take payments by bank transfer. I can also accept credit and debit cards in the studio, as well as PayPal.

Graphic proof approval image

Proof approval

Once your order is booked in I will need you to confirm all your printing details. We can do this together in the studio when you visit if you’re ready, or by email at a later date. I will send you links to download all my wording guides and checklists. From the details you supply I will send you print proofs by email. You will need to check and approve these these proofs before I print anything.

Wedding stationery boxed and ready for collection from the studio

Collection or delivery

When each part of your stationery is finished I will be in touch to arrange a time for you to collect it from my studio. If you’re not able to collect I can arrange delivery (either by post, courier or locally in person) with you, there will be a charge for this.

Wedding stationery design, Jo, in her studio with ribbons

When to order your handmade invitations & wedding stationery

When I give you a quote I will include a personalised timeline for ordering any other stationery with me. You can book productions slots for everything when you order your save the dates, or you can do it in batches as you go along, it’s entirely up to you.

This is a typical timeline for ordering your wedding stationery, every wedding is different though, so please – if you need anything sooner or later than I have suggested just say.

When you book production slots in advance with me, I will be in touch every step of the way to remind you what details I need next and when.

Save the date cards

Usually 18 months to 2 years months before the big day, but ideally no later than a year in advance. As soon as you have booked the date and venue you are good to go.

Wedding & evening invitations

Usually 6 to 8 months before your wedding. Go earlier if you don’t do save the dates, later if you do. You can book in production slots with me up to 18 months before.

You don’t have to send out your wedding and evening invitations at the same time. Evening ones can go a little later if you want to.

Ceremony & reception wedding stationery

Order the stationery for your wedding ceremony and reception at least 8 to 12 weeks before the big day. Or, you can book in production slots up to 18 months before.

This includes things like your order of service, order of the day, wedding signs, table plan, menus & place cards. Also think about little finishing touches, such as confetti bags or cones, personalised sweetie bags, a guest book and post box.

Thank you cards

Don’t forget the all important thank you cards. To make sure you have them in good time, order them with your other stationery and collect them with everything else the week before your wedding.

What stationery do you need for your wedding?

Confused about all the stationery you should have for your big day?  Use my wedding stationery checklist to help you figure out exactly what you need, the essentials versus the nice to haves, and how many of each you will need to order.

If you’re viewing this table on your phone – it works better if you turn the screen to landscape 🙂

Stationery ItemDo I need it?How many should I order?
Save the date cardsNot essential, but can be usefulOne per couple or household you intend to invite to the wedding
Wedding invitationsYesOne per household invited to the wedding
Evening invitationsYes – if you have extra guests coming to the evening receptionOne per household invited to the evening reception only
RSVP cardNot essential, but can help to get a prompt response from guests
(included with pocketfold & cheque book invitaions)
One per invitation
Guest information cardNot essential (included with pocketfold & cheque book invitations)One per invitation
Order of ServiceYes, if you are having a church weddingAt least one per household at the service
Order of the DayNot essential, use in place of an order of service for a civil ceremonyAt least one per household at the ceremony
Or one on a display board
Place cards or tagsYes, if you want your guests to sit in a specific seat at the tableOne per guest attending the reception
Wedding favoursOptional, very much a personal choiceOne per guest attending the reception
MenuNot essential unless you are offering your guests a choice of meal
Individual menus are useful if your guests have chosen their meal in advance
Folded menus – two to three per table
Personalised menus – one for each guest
Table Name or Number cardNot essential if you are numbering your tables
Yes if you are naming your tables
One per table at the reception
Table PlanYes if you want your guests to sit at a particular table at the receptionOne, display at the entrance to the reception room
Thank You CardsYesOne for each household who attended and/or sent a gift,
plus some extras

Want to find out how to word your wedding invitations?

I’ve written loads of blog posts about wording your invitations and other stationery. Go have a read, and if you have any questions please don’t hesitate to get in touch.